Committee Meeting 18th of June 2025 - Expo and workshop planning 2

Date 18-06-2025 Time 18:30

Location Online

Conferencing

Join via Zoom

https://us06web.zoom.us/j/89025113989?pwd=sZlxApwNKH0d5rg0H3qmGdP0IAXtl4.1 (ID: 89025113989)

Meeting focused on organising the Expo so all usual reports such as presidential, secretarial, treasurers report etc have been deferred

Minute Taker

Marcus Condo

Zoe Dear

Wayne MacArthur		WM
Ashley Sturcke		AS

1	Welcome and apologies
1. 1	Attendance	For Noting
1. 2	Confirm apologies	For Noting
1. 3	Confirm quorum	For Noting
1. 4	Approve minutes from last meeting	For Action
1. 5	Business arising from previous minutes	For Discussion
2	Expo planning
2. 1	Booth layouts	For Discussion
2. 2	Screens for booths	For Discussion
2. 3	Tech requirements if we have recordings	For Discussion
2. 4	Finalising stalls	For Action
2. 5	Presenter schedule	For Discussion
2. 6	Pull up banners, flyers etc	For Action
2. 7	Confirm sponsor involvement and prizes	For Action
2. 8	Choose what give aways we want to make up, pens etc	For Action
2. 9	On the day tasks	For Discussion
3	Upcoming Workshop
3. 1	Franco still good to collect the keys day before	For Action
3. 2	Lunch for event	For Discussion
3. 3	Drinks for event	For Discussion
3. 4	Access to venue, clean up etc	For Action
3. 5	Anything else that needs discussing	For Discussion
4	General Business
4. 1	Any other items from the committee	For Discussion
5	Next Meeting
5. 1	Set date for next meeting	For Action
6	Meeting close
6. 1	Time meeting closed	For Noting